Office 365 is a popular office productivity application suite and is being used by more than 120 million users. It manages important data and information pertaining to your business and you should be careful to take regular Office 365 backups.
It will ensure you don’t lose important business data and saves you money and other resources in the long run. You may also be required to take Office 365 backup to meet specific regulatory compliances. Spinbackup is the perfect solution for taking regular Office 365 backups. Spinbackup takes automated daily backups and helps you to easily migrate data from one Office 365 user account to another. You get weekly and monthly reports to know the status of your protected data and it also allows to search Office 365 backups for recovering lost data.
Some of the key security features of Office 365 are discussed below:
Office 365 provides Multi-Factor Authentication (MFA) to enhance security while logging in. Multi-Factor Authentication needs you to verify your identity by acknowledging a security code, message, app notification etc. on your device. MFA provides additional security to you as the hackers need to breach both the levels of authentication to gain access to your account. You can have the option of two different types of MFA in Office 365. The basic variant comes in-built with Office 365 which can meet most of your requirements. In case you want greater control and security, you can opt for the Azure Multi-Factor Authentication as an add-on feature.
Mobile Device Management
Protecting the sensitive business data is important. Users can access the data on multiple devices and some staff may also access it on their personal devices if the company has Bring Your Own Device (BYOD) policy in place. It becomes difficult to manage data access on multiple and varied devices. Office 365 comes with Mobile Device Management (MDM) which allows the administrator to control the devices on which the business data can be accessed. Administrators can ensure that only authorized staff can access specific data on authorized devices only. The end-users are also assured of security while accessing data on their devices as they know that their device meets the security standards of the organization. Using Microsoft Intune, you can ensure that the devices on which data will be accessed meet the security requirements and keep the business data secure on these devices.
Encrypted Email and Data Loss Prevention
Emails are easily intercepted by hackers for stealing valuable information and other resources. Office 365 comes with email encryption feature to protect your emails from being intercepted and read by unauthorized recipients. Outlook uses end-to-end encryption feature which ensures that the email can only be read by the intended recipient. When sending emails to a non-outlook platform, the intended recipients will either receive a passcode or re-authentication for opening the email. Email exchanges between Outlook to Outlook are also encrypted but does not require any code or other action to open it. There is also a Prevent Forwarding feature in Office 365 that prohibits the email recipient to forward or copy the email. If needed, it can also prevent some email recipients from opening an attachment from a forwarded email. This feature is useful when emails have to be sent to multiple recipients but you don’t want everyone to be able to open the attachment.
Data Loss Prevention (DLP) helps you to safeguard your sensitive business data. It prevents users from sending such sensitive data outside of your organization.
Azure Information Protection
Azure Information Protection (AIP) is an add-on security feature to Office 365. It helps you to protect your sensitive business data by applying Information Rights Management. With the help of AIP, you can control unauthorized access of emails. AIP allows you to set up different degrees of restrictions and permissions conveniently. AIP is designed to work across different platforms like SharePoint, Exchange, and Office Documents. It integrates easily with all your Office documents and helps to safeguard your data and intellectual property.
Privileged Identity Management
Privileged Identity Management (PIM) is a useful security feature in Office 365 that allows you to control and manage the administrative rights. When a administrator user account is breached, it can be potentially far more damaging to your business. PIM allows you to restrict the number of admin accounts by providing just-in-time admin privileges to users for carrying out specific tasks. The admin privileges can be revoked after task completion. The duration for which users can have admin privileges can be controlled using PIM. This reduces the vulnerability of your admin user from potential security breaches and its impact on your business.